About Mach Industries

Founded in 2022, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 120 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

Role Summary:

The Accounting Associate is responsible for supporting the finance team by ensuring timely and accurate processing of vendor invoices, maintaining organized records, and assisting with daily transactional duties. This role will focus on matching transactions, processing vendor invoices, monitoring and managing the billing email inbox, and coordinating with internal teams and external vendors to resolve discrepancies or inquiries. Attention to detail, efficiency, and strong organizational skills are essential to success in this position.

Key Responsibilities:

• Accurately match purchase orders, receipts, and invoices to ensure proper approval and payment

• Review, code, and process incoming vendor invoices in a timely manner

• Monitor and manage the billing/AP inbox, ensuring all communications and documents are handled promptly

• Investigate and resolve invoice discrepancies and payment issues with vendors or internal stakeholders

• Support month-end close processes by providing relevant documentation and reconciling AP-related accounts

Minimum Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred

• Experience: Minimum of 3 years of relevant accounts payable or general accounting experience

• Proficient with accounting software and Microsoft Excel

Preferred Qualifications:

• Prior experience in a manufacturing environment with a strong understanding of manufacturing-related AP processes

• Knowledge of purchasing processes and terminology is a plus

• Familiarity with aerospace or defense industry practices is preferred, but not required

Ideal Candidate:

• Detail-oriented and reliable: Thrives on accuracy, meets deadlines, and follows structured processes without supervision

• Collaborative and communicative: Works smoothly with vendors, procurement, and finance teams to resolve issues and ensure smooth payment cycles. Knows invoice matching, payment cycles, vendor management, and is proficient in ERP/AP tools and basic accounting principles

• Expect a busy environment with tight deadlines, frequent multitasking, and the need to stay organized while managing a constant flow of invoices and vendor interactions

Disclosures

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach’s total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.

Mach is an equal opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws. If you’d like to defend the American way of life, please reach out!